Job Description

Tired of that long commute? Stay local!

Full Charge Bookkeeper and Office Manager

Full-Time (40 hours/week), on-site position. Direct report to company President.

Start date: January 2026. $80k - $90k plus bonus opportunities

Company Profile

Phoenix Noise & Vibration LLC is an Acoustical Engineering Firm in Frederick, Maryland. We are strategically located by the intersection of I-270 and I-70 and near US 15 at 5216 Chairmans Court, Suite 107, Frederick, MD 21703 making it a convenient commute from any direction. Founded in 2004, we pride ourselves on having built a company culture based on excellence and inclusivity. To that end, we offer competitive wages, generous benefits, and promote a positive work-life balance environment with mutual support among staff and continuing education opportunities for all positions.

Responsibilities for our ten person company will include:

Full Charge Bookkeeper (using QB Desktop Premier Pro)

• Accounts Payable, Accounts Receivable and monthly invoicing


• Payroll (via a 3 rd party service)


• Financial reporting presented at monthly management meeting


• Insurance policy management including annual applications: business, prof liability, key man


• Coordination with outside CPA for annual business returns

Project Operations

• Coordinate with engineers on RFI/RFQs, project status and invoicing status


• Manage private and government client contracts

Human Relations Department

• In-house recruiting, Employee on-boarding and exit transition


• Manage employee Benefits, health ins, life & disability ins, PTO, 401(k)


• Hiring and other DOL compliance


• Assist President with annual employee reviews

Office Management

• Company event planning (2x/year)


• Coordinate Trade Show and Networking events (2-4x/year)


• Supervise Administrative Assistant (P/T position) - Bank deposits, office cleaning, mail pick up, office supplies, etc.

Requirements

Minimum 5-7 years’ experience running an office for a professional service or construction company. 

Proficiency in QuickBooks Desktop (currently using Premier Pro)

High Proficiency using MS Office Suite including Excel

Experience with third party payroll service provider

Familiarity with MS Teams

Works equally well independently and with others

Positive communication style

Strong organizational and time management skills

BS in Business Management, Accounting, or related field preferred

Beneficial/Value Adds

Experience with Government contract platform SAM

Experience with construction, development, planning and/or design fields

QuickBooks Certified

Excellent Benefits

Our benefits package includes contributions to Health, Dental and Vision Insurance, Company paid Life and disability insurance, a 401(k) plan with matching, bonus opportunities, and more.

submit resumes to: Kmarblehall@phoenixnv.com

Salary/Compensation: $80,000 - $90,000 per year

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